Assistant Facilities Manager

About JLL

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

If you're looking to step up your career, JLL is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work alongside game-changing real estate initiatives.

About the Role

As the Assistant Facilities Manager, you will be supporting the Facilities Manager in overseeing the service delivery on-site for the operation and maintenance of the Australia Post Sunshine West Parcel Facility.

This will be including, but not limited to; financial, technical, maintenance procurement, asset and vendor management programs. You will also provide facilities administration in accordance with company policies, procedures and processes.

You will successfully exceed service delivery requirements of the role by engaging stakeholders across multiple business levels. You will work proactively to ensure the delivery expectations are met without introducing financial or tenure risk.

Key Responsibilities

• Proactively develop and manage relationships with occupier and client to ensure service delivery expectations are exceeded to facilitate works
• Assist delivery of building practical completion and defects liability period obligations as well as building inspections and reporting within the governance timeframe
• Administration and organisation of information for analysis and presentation to Senior Management
• Proactively contribute to the effective and efficient running of the site and focus on continuous improvement
• Understand the operational and technical requirements of the elements of the site JLL is responsible for
• Liaise with facilities vendors, coordinate facilities works when required in conjunction with JLL PDS team
• Ensure compliance with OH&S statutory regulations
• Actively encourage an environment that supports teamwork, co-operation & performance excellence across the portfolio

Requirements

• Tertiary qualifications in Property, Facilities or Trade related field desirable but not mandatory
• 3+ years of proven experience working in corporate real estate / facilities related field
• Demonstrated experience within a similar role will be highly regarded
• Understanding of risk mitigation and compliance management practices associated with Facilities Management and Building operation
• Superior client service
• Focused on company growth and meeting targets
• Driven self-starter who is looking to enhance professional and personal skills
• Understanding of basic technical aspects of property
• Experience in front and back office processes is required
• Current and valid Driver's Licence

What You Can Expect From Us

As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World's Most Ethical Companies.

We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Location

On-site – Melbourne, VIC

How to Apply

Interested candidates, please apply following the link below quoting job reference number JGREQ505977

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

Additional Information

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Privacy: Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement and for additional details please see our career site pages for each country.

Reasonable Accommodations: Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.