Workplace Services Project Officer

About JLL

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

With over 200 years of real estate experience, JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working.

About the Role

Our Workplace Services Australia business line works with some of the world's leading organisations and governments to provide onsite solutions. As part of a Brisbane CBD onsite team, you will support the delivery of procurement and project management services for Queensland's largest employer.

As the Project / Procurement Officer, you will work alongside a team of Facilities Managers to undertake contract renewals and negotiations, quote requests and reviews, scope and project meetings, inspections, compliance activities, and client relationship management, while collaborating with peers to develop an ongoing project plan.

Key Responsibilities

Procurement & Purchasing

• Create, process, and scope project and work orders (WOs) within Prism, liaising with clients to track progress
• Assist in preparing Requests for Quotes (RFQs), Requests for Tenders (RFTs), Requests for Expenditure (RFEs), and quote comparison schedules
• Source suppliers, obtain competitive pricing, and support basic client negotiations

Project Support

• Track project deliverables, milestones, and resource schedules within Prism
• Maintain project and procurement documentation in SharePoint, ensuring ongoing compliance
• Coordinate project meetings, prepare agendas, and track action items

Stakeholder & Vendor Management

• Act as a point of contact for internal project teams and external vendors/suppliers
• Monitor supplier performance against key performance indicators (KPIs) and delivery timelines
• Address invoice discrepancies, delivery delays, or quality issues in collaboration with the Director of Workplace Services and client Facilities Managers

Compliance & Policy

• Ensure all purchasing and project activities align with internal governance, corporate policies, and statutory/government procurement regulations

Requirements

Experience

• 1–4 years of experience in procurement, contract administration, project coordination, or supply chain support

Technical Skills

• Proficiency in work order management software
• Strong competence in the Microsoft Office Suite (Excel data manipulation, Word, PowerPoint)

Core Competencies

• Analytical & Numerical: Ability to compare quotes, analyse spend data, and maintain pricing spreadsheets
• Communication: Clear verbal and written skills for negotiating with suppliers and reporting to project stakeholders
• Attention to Detail: High accuracy in documentation, contract compliance, and record-keeping

Additional Attributes

• Interest in commercial property tenancy management
• Strong understanding of client/supplier relationship building

Career Development

Training will be provided to grow the successful candidate's skill set, including development in Facilities Management, as part of this position.

Benefits

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What You Can Expect From Us

You'll join an entrepreneurial, inclusive culture where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences.

As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World's Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Application Details

Location: On-site – Brisbane, QLD

Job Reference: REQ548376

Interested candidates, please apply following the link below quoting job reference number REQ548376.

Note: If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Equal Opportunity

JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.