Assistant Facilities Manager

Assistant Facilities Manager – Osborne

Location: Osborne, SA Company: BGIS, Secure Government & Defence Environment Employment Type: Full Time, Permanent, On-Site Security Clearance: Australian Citizens only, as an NV1 clearance will be sought Benefits: Free Onsite Parking

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About BGIS

BGIS is a global provider of integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on our collaborative and inclusive culture, and on maintaining high standards of safety, quality, and service.

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Purpose of the Role

BGIS is looking for an Assistant Facilities Manager to support the day-to-day operation and service delivery of a significant defence and shipbuilding site in Osborne. Reporting to the Facilities Manager, you'll work closely with client and BGIS teams to keep maintenance running smoothly, support the on-site team, and be a trusted point of contact for the client.

This is a long-standing client relationship, and the role is highly client-facing. This is a role with real scope to make your mark. You'll have the support of the wider BGIS team and the opportunity to help shape how the site continues to improve.

The ideal candidate is a collaborative, motivated team player who brings fresh ideas and enjoys working directly with clients. Whether your experience comes from the soft services or technical side of facilities management, we'd love to hear from you.

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Key Responsibilities

• Manage the CMMS, making sure preventative and reactive work orders are captured, allocated and completed to meet contract KPIs.
• Act as the first point of contact for the client and other internal and external stakeholders.
• Supervise and support the maintenance and support staff on site.
• Schedule and oversee service contracts, including essential services and statutory maintenance inspections and certifications.
• Support subcontractor management, including documentation, sign in and out, WHS and insurance currency.
• Carry out regular maintenance inspections of services, plant and equipment.
• Follow up job requests and keep the client informed about any overdue works.
• Review invoices, raise client invoices, maintain the purchase order register and contribute to monthly accruals and budgets.
• Help prepare monthly contract reports and run client meetings.
• Support tendering and the development of scopes of work and subcontract documentation.
• Keep information current in SharePoint in line with the Quality Management System.
• Take part in the after hours on call roster and emergency call outs, and support WHS and environmental compliance.

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Education, Experience & Skills

Essential

• Experience in a building or facilities management environment, ideally in a property or similarly complex setting.
• Experience in people supervision or team coordination.
• Knowledge of building services and general building maintenance.
• Experience scoping, tendering or managing subcontractors.
• Sound financial and commercial understanding, including budgeting and invoicing.
• Experience working within QA, WHS and environmental systems.
• Proficiency in Microsoft Office and CMMS platforms.
• Excellent written and verbal communication skills, with confidence working directly with clients.
• Ability to juggle multiple tasks and adapt to change.
• High School Certificate or equivalent.
• Current Driver's Licence.
• Australian Citizen with the ability to obtain and maintain an NV1 Security Clearance.

Desirable

• Electrical or other relevant trade qualification (TAFE or equivalent).
• Formal tertiary qualifications in building or facilities management.
• Current Senior First Aid Certificate.
• Experience in defence, aviation or other secure environments.

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Workplace Flexibility

This is a full time, permanent position based 100% on-site in Osborne. Free onsite parking is available. The role includes participation in an after hours on call roster.

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Why Join BGIS?

Key Benefits Include

• Spot recognition vouchers and $2,000 employee referral bonus.
• Access to Flare for discounts across retailers, energy, utilities & much more!
• Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.
• AFR Best Places to Work 2024 & 2025.
• Winner of Inspiring Workplaces Award 2025.
• Endorsed by Work180 as an employer of choice for women.
• Recognised by WORK180 as a Top 5 Employer for career development opportunities.
• Career progression through secondments & internal mobility.
• Health perks including EAP, wellness programs & flu vaccinations.

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Eligibility

To be successful in the role, applicants must be an Australian Citizen and be eligible to obtain and maintain an NV1 Security Clearance.

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BGIS is an equal opportunity employer and we warmly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Be part of a workplace that values diversity, safety, sustainability, and belonging.

Explore more opportunities at https://apac.bgis.com