Technical Facilities Coordinator

Technical Facilities Coordinator

About JLL

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

With over 200 years of real estate experience, JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

About the role

As a Technical Facilities Coordinator at JLL, you'll be at the heart of keeping our client's workplace running safely, smoothly, and efficiently every single day. You'll work closely with the Site Technical Facilities Manager to inspect mechanical and electrical equipment, monitor building management systems, and respond quickly when something needs attention. This role blends hands-on technical skill with clear communication, as you'll be the go-to person for occupants, IT teams, and vendors when facility issues arise.

Key responsibilities

• Inspect office spaces each morning to confirm site readiness before operational hours begin
• Conduct daily visual inspections of M&E equipment alongside the Site Technical Facilities Manager
• Monitor BMS alarms, trends, and equipment status for power, cooling, and life-safety systems, escalating abnormalities as needed
• Serve as the day-to-day point of contact for occupants, IT, and operations teams regarding facility impacts, access needs, and service restoration updates
• Raise proactive work orders based on inspection findings and manage reactive work orders in line with required SLAs
• Mobilize and supervise vendors for preventive maintenance and inspections, including occasional weekend or after-hours coverage (typically one Saturday per month, rotated with the Engineering team)
• Respond to M&E alarms promptly, arriving on site within two hours to manage emergencies and keep the Technical Facilities Manager updated throughout
• Maintain accurate asset records, equipment histories, and documentation, including single-line diagrams, sequences, as-builts, and O&M manuals
• Submit monthly job records and ensure clear, logged shift handovers with key areas of focus communicated to the next shift

Requirements

• Diploma or equivalent technical qualification in Electrical, Mechanical, or Building Services Engineering
• Experience working with M&E equipment such as UPS, generators, CRAC units, chillers, pumps, and ATS/STS systems
• Familiarity with building management systems (BMS) and the ability to interpret alarms, trends, and equipment status
• Strong understanding of health, safety, and environmental (HSE) compliance and statutory requirements
• Clear, confident communicator comfortable liaising with occupants, vendors, and leadership stakeholders
• Strong organizational skills with experience managing work orders, maintenance schedules, and documentation
• Prior experience in a critical environment or mission-critical facility setting
• Familiarity with CMMS/work order management platforms
• Exposure to change management processes within a regulated or client-compliance-driven environment
• Experience supervising or coordinating third-party vendors and contractors
• A proactive, detail-oriented approach to identifying and resolving facility issues before they escalate

Benefits

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us

You'll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences.

As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World's Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Location

On-site – Sydney, NSW

How to apply

Interested candidates, please apply quoting job reference number REQ542382

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

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JLL harnesses the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.