Lease Administrator

Lease Administrator

Sydney, New South Wales, Australia; Melbourne, Victoria, Australia

Job Info

Job Identification: 1001307

Job Category: Legal Services

Posting Date: 10/27/2026, 02:17 AM

Apply Before: 11/08/2026, 09:00 AM

Job Schedule: Full time

Location: South Tower, Melbourne, Victoria, 3000, AU

About the Role

At QIC Real Estate, we create places where retailers, customers and communities come together. We're looking for a commercially minded Lease Administrator to play a key role in our retail leasing team. This is far more than an administrative position. You'll be right in the middle of specialty leasing retail transactions, negotiating documentation, solving problems and bringing together multiple stakeholders to get deals across the line.

Each retail leasing transaction brings its own complexities, requiring careful negotiation, commercial judgement and proactive stakeholder management.

Key responsibilities:

• Take ownership of lease matters from initial agreement through negotiation, documentation, approval and execution
• Keep deals moving forward across long leasing cycles with multiple milestones and moving parts
• Work closely with Leasing Executives, Centre Managers, Legal, Investment Management, Retail Design and Delivery teams, external lawyers and retailers
• Review and negotiate retail lease documentation
• Assess agreed deals and ensure documentation reflects the commercial position
• Work through amendments, special conditions and landlord approvals
• Identify issues early and find practical ways to resolve them
• Manage multiple transactions, milestones and deadlines at once
• Coordinate with Centre Management and other teams to help get tenants into sites and trading
• Keep stakeholders informed and maintain momentum when pressure is high

You'll need to balance the detail of the documentation with the bigger commercial picture. It's about understanding the deal, knowing what matters and recognising when something doesn't quite stack up.

About You

• You're commercially curious, proactive and naturally investigative
• You don't just process a document—you want to understand the deal behind it, what has been agreed, what could cause a problem and what needs to happen next
• You're comfortable negotiating, asking questions and working with stakeholders who may have different priorities
• When the pressure is on to get a deal completed or a tenant trading, you stay organised, calm and focused on the outcome
• Most importantly, you have exceptional attention to detail without losing sight of the bigger picture

Essential to Success

• Experience with retail lease documentation, negotiation or commercial contracts
• Knowledge of retail leasing principles and relevant retail legislation
• Strong commercial judgement and an understanding of how property deals come together
• Excellent negotiation and influencing skills
• Exceptional attention to detail and document drafting/review capability
• Ability to manage high volumes of work, competing priorities and long transaction cycles
• Confidence working with multiple stakeholders including leasing teams, Centre Management, lawyers, designers and retailers
• A proactive mindset with the ability to uncover issues and drive solutions
• Strong communication and relationship-building skills
• The ability to perform well in a fast-paced, high-pressure environment

Desirable

• Retail shopping centre retail lease experience
• Experience with an institutional landlord, major property owner or specialist retailer
• Property or retail paralegal experience
• Exposure to negotiating leases or other property agreements
• Experience working across complex property transactions involving multiple internal and external stakeholders

Experience with organisations such as an institutional property owner could provide a strong foundation for the role, but we're equally interested in people who have developed relevant experience from the retailer, legal or tenant-representation side.

Why QIC?

This is an opportunity to build your career inside an institutional real estate environment while gaining exposure to complex retail leasing transactions and a broad group of experienced property professionals. You'll be close to the deals, close to the assets and close to the people making the commercial decisions.

If you're a natural problem-solver who loves property, negotiation and getting deals done, we'd love to hear from you.

Agency Note

QIC is managing this recruitment process directly and is not engaging recruitment agencies for this opportunity. We kindly ask that agencies do not submit candidate profiles or contact hiring managers directly. All interested candidates should apply through the advertised QIC recruitment process.