Facilities Coordinator

Facilities Coordinator – Parramatta

Location: Parramatta, NSW Company: BGIS, Government Aligned Client Employment Type: Full-Time, Permanent, On-Site Job Security: Excellent

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About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres. Our clients span sectors including Healthcare, Government, Higher Education, and Utilities. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.

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Purpose of the Role

BGIS is seeking an experienced Facilities Coordinator to support the day-to-day delivery of facilities management services across a growing government portfolio that provides essential community services throughout New South Wales. Reporting directly to the Facilities Manager, you will work collaboratively with both client and BGIS teams to coordinate maintenance activities, manage service delivery requirements, and support compliance across multiple sites.

The ideal candidate will be highly organised, relationship-focused, and comfortable working in a fast-paced environment. You will enjoy building positive stakeholder relationships, coordinating competing priorities, and supporting high-quality service outcomes across a diverse property portfolio.

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Key Responsibilities

• Act as a key point of contact for facilities-related enquiries and service requests.
• Coordinate maintenance activities through the CMMS and ensure work orders are completed within agreed timeframes.
• Support the Operations Manager with contract administration, compliance activities, procurement, and reporting requirements.
• Monitor contractor performance and assist with ensuring compliance with safety, quality, and environmental standards.
• Maintain accurate records, documentation, and compliance information across the portfolio.
• Support monthly reporting, service delivery reviews, and continuous improvement initiatives.
• Build positive relationships with clients, contractors, and internal stakeholders.
• Potential to travel across NSW to support operational requirements and stakeholder engagement if required.

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Education, Experience & Skills

Essential:

• Experience within facilities management, property operations, workplace services, or a similar environment.
• Demonstrated experience coordinating maintenance activities and service delivery.
• Proficiency in CMMS platforms and Microsoft Office applications including Word, Excel, and Outlook.
• Strong organisational and time management skills.
• Excellent communication and stakeholder engagement capabilities.
• Understanding of WHS, quality, compliance, and environmental requirements.
• Ability to manage multiple priorities while maintaining attention to detail.

Desirable:

• Qualifications in Facilities Management, Property, Building Services, or a related discipline.
• Experience supporting government, healthcare, disability, or community service environments.
• Experience with contractor engagement and procurement processes.

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Workplace Flexibility

This position will initially be based on-site in Parramatta, with potential travel across other NSW locations if required. This is a full-time, permanent opportunity offering long-term stability within a growing portfolio.

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Why Join BGIS?

Key Benefits Include:

• Spot recognition vouchers and $2,000 employee referral bonus.
• Access to Flare for discounts across retailers, energy, utilities & much more.
• Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.
• AFR Best Places to Work 2024 & 2025.
• Winner of Inspiring Workplaces Award 2025.
• Career progression through secondments & internal mobility.
• Endorsed by Work180 as an employer of choice for women.
• Recognised by WORK180 as a Top 5 Employer for career development opportunities.
• Health perks including EAP, wellness programs & flu vaccinations.

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Eligibility

To be successful in the role, applicants must have full working rights in Australia.

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BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.