Transactions Management

About the Role

Delivery of Real Estate Transaction Management services and functions to the allocated client property portfolio.

Duties and Responsibilities

• Responsibility for the comprehensive, end-to-end management of an allocated portfolio of critical dates and key lease events in line with client requirements
• Negotiation of new (or renewal of) leases, licenses and other use agreements that support the service delivery requirements of the client
• Management of the market rent review process in line with lease agreements and client requirements, including concurrent engagement with multiple stakeholders including the client, external landlords, their representatives, and client appointed valuers
• Management of make-good negotiations including formal settlements, requiring concurrent engagement with multiple stakeholders
• Conducting end-to-end new market searches in line with client requirements, including engagement with external market stakeholders, delivery of professional market presentations to the client with recommendations and full management of administrative leasing requirements through to execution of formal lease documentation
• Accurately maintain and update client Occupancy Agreements for all leased properties occupied by client agencies as required
• Provide property market insight and input into client reports, presentations, and dashboards
• Compliance with client approval procedures, including seeking formal instructions to proceed with all transaction matters, including new leases, renewal of leases, licenses, and other use agreements, maintaining confidentiality and audit trails of communications for probity purposes
• Comprehensive management of the administrative preparation and execution of new leases, renewal of leases, option letters, license and other use agreements in line with evolving client requirements
• Comprehensive and accurate record-keeping with respect to all transactional matters
• Client and stakeholder relationship management – ensuring continued establishment of defined lines of communication and regular meetings with the client counterpart and other key stakeholders

Performance Objectives

• Deliver operational, client & customer agency service excellence across the client portfolio as it relates to this service
• Focus on the transactional/leasing activities within the portfolio
• Ensure the delivery of the service is provided in a manner that is integrated with all other services that are delivered
• Work with Government to ensure operational efficiencies in the use of properties occupied by client agencies
• Ensure all Conflicts of Interest (COI) are effectively managed in accordance with the client endorsed JLL COI Management processes (whether perceived, potential or actual). This includes prompt notification to client in writing of any conflicts that arise (or are likely to arise), making full disclosure of all relevant information relating to the conflict and outlining activities proposed to resolve or otherwise deal with the conflict.

Key Skills

• Ability to deal with a variety of complex issues concurrently, within tight operational deadlines
• Goal oriented and focused on meeting performance targets
• Excellent client service and communication skills
• Ability to work well in a team environment

Requirements

Minimum:

• 3 years' experience in property transactions and associated services with a track record

Preferred:

• Tertiary qualification in Property/Real Estate or equivalent
• Current Real Estate Licence or Certificate of Registration
• Ability to obtain and hold an AGSVA Clearance and or any additional associated Entity clearances
• Must be an Australian Citizen

Location

Remote – Brisbane, QLD; Canberra, ACT; Melbourne, VIC; Sydney, NSW

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If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

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About JLL

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY™.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.