Facilities Coordinator

Facilities Coordinator

Position: VPS 3.1 Salary: $97,997 per annum (inclusive of penalties and allowances) + 12% superannuation Employment type: Full Time, Fixed Term for 2 years Closing date: 5pm on 26 June 2026

About the role

The National Gallery of Victoria (NGV) is seeking a Facilities Coordinator to deliver the day-to-day operational services at NGV International and the Ian Potter Centre: NGV Australia.

Flexible availability is required as this role is full time and requires the incumbent to work weekends, public holidays and on-call nights on a regular basis (rostered in advance). As a result, the salary for this role includes penalty payments and allowances.

Responsibilities

As part of the facilities coordination team, you will support the Facilities and Safety Manager in delivering high quality facilities operations services, including building compliance, maintenance, incident response and programming support.

Key responsibilities include:

• Coordinating building compliance activities including safety checks and risk assessments and performing the role of Chief / Deputy Chief Emergency Warden
• Undertaking First Aid Officer responsibilities and overseeing building occupancy levels
• Coordinating and delivering facilities operations services and projects, in response to planned maintenance schedules and Service Desk requests, including the associated security, cleaning and facilities support arrangements
• Undertaking asset condition inspections and audits and contributing to asset management planning
• Assisting in the preparation of and response to Incident Reports, ensuring that records are maintained, and information is shared and escalated as required
• Performing the role of Senior Facilities Coordinator at the weekend and public holidays, when rostered, including supervising the security, cleaning and facilities support contractors on site, being responsible for building safety and emergency management, liaising with Customer Service staff and managing the escalation of issues as required

Requirements

• Proven experience in the delivery of facilities management services coupled with relevant qualifications and/or certifications
• Physical fitness, as the position may involve lifting
• Chief Warden (Emergency Controller) certification, or willingness to obtain it
• Minimum Level 2 Advanced First Aid certification, or willingness to obtain it
• Customer focus and commitment to delivering high quality outcomes
• Ability to cooperate and work well with others in the pursuit of team goals
• Experience with facilities and asset management systems (advantageous)

How to apply

To apply for this role, please go to 'Apply' and include the following documents in your application:

• A resume/CV
• A cover letter
• A statement addressing the key selection criteria in the role statement

Applications close at 5pm on 26 June 2026.

For more details, please refer to the attached role statement.

Accessibility support

If you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments, such as the role statement, in an accessible format (e.g., large print), please contact the People and Culture team at job.applications@ngv.vic.gov.au or by using the National Relay Service on 133 677 and asking for 03 8620 2222.